NY State Police Check: Get the 411!

Navigating the process of acquiring a New York State Police Check can be daunting, but it's a necessary step for anyone looking to secure employment, volunteer in sensitive positions, or complete personal inquiries. Understanding the ins and outs of this process is essential, and this article aims to provide you with all the pertinent information you need to make your experience as smooth as possible.

What is a NY State Police Check?

A New York State Police Check is a background search conducted by the New York State Police, which provides a record of any criminal history associated with an individual. This might include arrests, convictions, and possibly other legal issues. The outcomes of such checks are used by employers, licensing agencies, and others to assess the suitability of individuals for various roles, especially those that require a high degree of trust.

Types of Police Checks in New York

In New York, there are a few different types of background checks that might be referred to as "police checks":

1. Criminal History Record Search (CHRS): This is the standard background check that will show a person’s criminal convictions in New York State.
2. Fingerprint-Based Check: Some positions may require a more thorough fingerprint-based background check run through the Division of Criminal Justice Services (DCJS).
3. Child Abuse Registry Check: Certain jobs, especially those involving children, may necessitate a check of the state’s child abuse registry.

How to Obtain a Police Check in NY State

1. Determine the Type of Check Required

Figure out what kind of background check is required for your purposes. If you're an employer or individual engaging with children, elderly adults, or vulnerable populations, you may need a more comprehensive check than for other types of employment.

2. Consent and Identification

For personal inquiries or employment, the individual whose record is being checked must provide consent. Valid identification, such as a state ID, driver’s license, or passport, is also necessary to ensure accuracy and privacy.

3. Completing the Application

Complete the necessary forms for a police check. Applications can often be filled out online, but some may require paper form submission. Ensure all information is accurate to avoid delays.

4. Payment

Processing fees vary depending on the level of check. Be prepared to pay these fees at the time of application submission. State websites or offices can provide information on the current charges.

5. Processing Time

The time it takes to complete a police check can vary. Checks that do not require fingerprints are generally faster. Expect anywhere from a few days to a few weeks for processing, depending on the type of check and the current volume of requests.

6. Review the Results

Once the police check is completed, review the results carefully. For employment purposes, ensure that you follow the Fair Credit Reporting Act (FCRA) and New York State guidelines when using the information for hiring decisions.

Legal Considerations

It's crucial to understand that New York State has laws in place that protect individuals from discrimination based on their criminal history. The use of background checks for employment decisions must be relevant to the job and proportionate to the offense.

Using Background Information

Employers and those utilizing background checks must pay particular attention to the NY Corrections Law Article 23-A which guides how to legally consider an applicant's previous convictions.

It is advised to seek legal counsel when unfamiliar with these regulations to ensure compliance and to avoid inadvertently engaging in discriminatory practices.

Final Thoughts

Accomplishing a New York State Police Check doesn't have to be a complex task; with the right knowledge and preparation, it can be done efficiently. This guide is designed to provide an overview, but always be sure to check the latest guidelines from official NY State sources before proceeding.

Remember, thorough background screening contributes to safer workplaces and communities, making the effort invested in conducting them well worthwhile.